SharePoint as Tool for HR Management

The HR management process at your company is the most crucial aspect of running a successful business. Without proper HR management, you can’t attract and retain qualified employees, which leads to poor performance.  Fortunately, SharePoint offers many tools that make it easier for managers to manage their staffs’ time off requests and other administrative tasks related to HR management – without all the paperwork! Learn how you can use these tools in this blog post.

What is SharePoint and how does it work?

SharePoint is a platform that helps you store, organize and manage information. The software allows employees to communicate easily with each other through its intranet features, which are the foundation of an HR portal for your business. Using SharePoint can also help companies gain insight into their data faster than ever before – improving overall productivity throughout the organization.

A number of different types of people use SharePoint to collaborate on projects or share ideas:

– Employees who need company forms at their fingertips but don’t have time to search for them in email attachments or outdated documents;

– Managers who want real-time updates about what’s going on within their departments; 

– Executives looking for KPIs.

Why use SharePoint for HR management?

There are a number of reasons why SharePoint is an ideal platform for HR management:

– It’s affordable – unlike other HR software, you don’t have to purchase and install additional modules or licenses in order to get the full functionality of SharePoint;

– It’s easy to use – even people who are not technically savvy can learn how to use it quickly;

– You can customize it according to your needs. If there’s a feature you need that isn’t available out-of-the-box, you can probably find a third-party add-on or develop one yourself;

– It integrates well with other software applications that your company may be using, such as Microsoft Outlook and Excel.

Using for HR management has several benefits:

– It allows you to easily track and approve time-off requests, which can prevent disputes between employees;

– You can automate the process of maintaining employee contact information. This prevents data errors that could affect productivity or lead to security breaches. Your HR department will never have to worry about losing an important piece of paper again!

By using SharePoint for your HR needs, the efficiency of your entire workforce will improve – saving everyone time and frustration! If you are interested in learning more about how SharePoint can benefit your business, then please feel free to contact us today.  Additional Information for additional information on this article topic please visit our blog.   

How to set up a SharePoint site for HR Management

Here’s what we recommend doing when setting up a new site:

– Determine who will be responsible for updating information on that specific section;

– Try creating different sites with separate permissions if there is sensitive data involved;

– Ensure that security and privacy concerns are addressed before launching any workflows or adding documents to these online libraries. This will help protect against potential legal issues down the road.

User permissions on the site

When creating a new site, it is important to set up the correct permissions for different users. By default, all members of a team will have full control over everything that happens on the site. However, this can be dangerous if confidential data is being shared. It’s best to set up specific user roles and then assign individual employees to those roles. This will give you more granular control over who can access what information.

There are three main types of user permissions in SharePoint:

– Full Control – gives users complete control over everything that happens on the site;

– Edit – allows users to modify or delete content but not add new items;

– View – allows users to view content but not make any changes.

In addition to these three main user permissions, you can also set up a few special roles:

– “Owner” – has all the same capabilities as someone with Full Control but they cannot demote themselves from this role or transfer it to anyone else;

– “Contact” – just like an owner this person is allowed full control over everything that happens on the site and they cannot be removed from their position unless they do so themselves. However, unlike owners, contacts have no other special privileges within SharePoint;

– “Members” – can add content and edit pages in certain locations of a site but not anywhere else. They are meant for collaborating together rather than creating new items/sections of your portal.

Creating lists, libraries, and web pages within your SharePoint site

Once your HR portal is set up, you’ll need to start populating it with information. The best way to do this is by creating lists, libraries, and web pages.

Lists are the most basic type of data structure in SharePoint. They are essentially just tables that can be used to store data about anything – employees, vacation requests, contact details, etc. You can create a list by clicking on the “New” button on the ribbon and then selecting “List.”

Libraries are similar to lists but they have additional features such as versioning and check-in/check-out support. They are perfect for storing documents such as employee contracts or performance reviews. You can create a library by clicking on the “New” button on the ribbon and then selecting “Library.”

Web pages are another type of data structure that you can use to store information. They provide a great way to share news or announcements with your team or current clients. You can create web pages by clicking on the “New” button on the ribbon and then selecting one of two options: either “Web Part Page” for static content, or “Wiki Page” for dynamic content.

Adding content to your library or page

Once you have created a list, library or page in your site it’s time to add content. To do this simply click on the “Add an app” button at the top-left corner of the screen and select one of several options:

-“List” – if you want to add items that can be viewed by anyone with permissions;

-“Library” – if you need more structure for what types of documents are being stored (e.g., Contracts, HR Files);

-“Web Part Page” – for pages where users will only view information but not make any changes themselves;

-“Wiki Page” – dynamic web pages where contributors can edit different parts of each webpage without overwriting other sections. Once you have selected the type of page you want to create, just follow the steps that are displayed in order to add content.

Conclusion paragraph: When it comes to HR management, Sharepoint is a powerful tool for streamlining your entire process. From recruiting new talent and onboarding them through the completion of their tenure with the company, you can use this platform to make sure that each step in the process goes smoothly. The key is knowing what features are available on SharePoint so you can integrate these into your workflow.